Eliminate paper archives that consume valuable space in your organization and protect documents from damage or loss while reducing your employees’ workload with Salis’s advanced Document Management System.
Our DMS document management system supports your company’s digital transformation in alignment with Saudi Vision 2030. It’s fully compliant with ZATCA (Zakat, Tax and Customs Authority) and e-invoicing regulations, and includes numerous powerful features tailored for the Saudi market:
- Store and archive data, documents, and files in all formats
- Easy archive search with fast data retrieval
- Supports multi-level archiving hierarchy
- Manage incoming and outgoing document archiving
- Organize, classify data, and save time, effort, and money
- Create user accounts with specific permissions
- Generate detailed reports on archives and data
- User-friendly interface supporting Arabic and English
- Review archives and share via email or WhatsApp
Objectives of Our Document Management Software
Our electronic document management system (EDMS) primarily aims to enhance your system’s performance by reducing stored data volume in active databases and freeing up storage space, resulting in faster response times for system operations. Additionally, it eliminates vulnerable paper records prone to damage and loss, ensuring data and document integrity while enabling easy retrieval within seconds.
The document archiving system transforms how Saudi organizations handle their most critical information assets, providing a secure foundation for business continuity and regulatory compliance across the Kingdom.
Archive Lifecycle Management
Our document management software helps you manage the archiving lifecycle with ease, accuracy, and efficiency. Start by identifying inactive data you wish to archive and dividing it into unlimited groups, where each group contains related data. Then extract, organize, and store data systematically for easy retrieval, with quick data verification to ensure accuracy and completeness.
This digital archiving system creates a seamless workflow from data identification through long-term storage and retrieval, designed specifically for Saudi business requirements.
Incoming and Outgoing Documents
The system automatically logs and archives all incoming and outgoing transactions for your organization. Track referral and inquiry movements for each transaction individually. The archiving process captures all essential information including sender and recipient, company, confidentiality level, arrival and dispatch dates, classification, and more—all while maintaining full compliance with Saudi data management standards.
Our document handling system ensures complete transparency and traceability across all organizational communications, meeting the highest standards required by Saudi regulatory authorities.
Archiving Tree Structure
Build a comprehensive tree structure for archiving all data types and levels according to your organization’s needs through our document control software. Design primary and secondary identification fields for documents and add unlimited classifications, enabling you to accommodate all data types, expand search options, and retrieve information effortlessly.
This enterprise document management approach provides the flexibility that modern Saudi organizations require to stay competitive in the regional and global marketplace.
Centralized Archiving
Our records management software enables you to create centralized document archives for multi-branch organizations across Saudi Arabia. Access, review, and retrieve archived data seamlessly across Local Area Networks (LAN) or Wide Area Networks (WAN), whether your branches are in Riyadh, Jeddah, Dammam, or any other city in the Kingdom.
Whether you need document management software for small business operations or enterprise-scale deployments serving large Saudi corporations, our cloud document management system scales to meet your needs while ensuring data sovereignty and compliance with local regulations.
Data Retention Policies
Define data retention policies for your archived information according to your organization’s regulatory or legal requirements in Saudi Arabia. Our DMS document management system allows you to specify retention timeframes, easily retrieve data, and use it as legal evidence in judicial disputes, particularly regarding financial transactions like purchase or sales invoices.
The system enables permanent deletion of data that has reached the end of its retention period, ensuring full compliance with ZATCA requirements and Saudi data governance standards.
User Accounts and Permissions
Our document management system for enterprises allows you to create user accounts for employees with specific permissions, assign tasks, and monitor execution. Grant access to specific permissions for selected users while restricting others—perfect for Saudi organizations with complex hierarchical structures.
Configure view-only permissions, edit permissions with delete and add capabilities, or require approval for access. This enables you to implement the highest levels of protection for sensitive data while tracking users through audit trails and logs, contributing to regulatory compliance with Saudi standards and international best practices.
Search and Retrieval Capabilities
Our best document management software comes with extensive search and retrieval features, including basic and advanced search options, barcode integration, and scanner compatibility for document classification and storage.
Add new classifications to expand retrieval options and link search templates to user permissions. Search using multiple criteria including document serial number, document number, recipient, issuing entity, responsible employee, keywords or phrases (in both Arabic and English), notes, date, status, and much more.
The EDMS document management capabilities ensure that no document is ever more than seconds away from retrieval, supporting the fast-paced business environment of Saudi Arabia.
Additional Features and Capabilities
Our ERP document management solution supports archiving data in all formats including documents, images in various formats, PDF files, Office files, AutoCAD drawings, and more. The system allows you to mirror the organization of your electronic (virtual) archive with your physical (real) archive structure including locations, storage areas, shelves, and documents.
Sort archived data using multiple methods based on alphabetical order, dates, oldest to newest, newest to oldest, and vice versa. Apply automated maintenance procedures and backup to the archive with automatic restoration in case of system emergencies. The software supports regular upgrades and updates to maintain optimal performance.
Archiving Reports in Salis System
Salis’s system contains an extensive collection of reports, including archiving reports that provide clear and accurate insights into stored inactive data that is continuously referenced and retrieved. These include purchasing archives, sales archives, invoice archives, warehouse archives, accounting archives, outgoing archives, incoming archives, expired archives, deleted archives, and many more.
Generate custom reports according to your organization’s needs and objectives, with full export capabilities for analysis and compliance purposes. All reports are available in both Arabic and English to serve your diverse workforce.
