Salis ERP’s Procurement System is designed to simplify and accelerate your supplier management with greater accuracy. It provides a comprehensive procurement cycle—from request for quotations (RFQs) and comparing offers, through purchase orders and goods receipt, to issuing invoices of all types.
With unlimited customization options tailored to your specific needs, along with detailed reports for each stage, Salis empowers you to efficiently manage procurement staff, warehouses, and logistics with full control.
Unlimited Customization in the Procurement System
The Purchasing Management System comes with a complete set of default features suitable for all commercial, industrial, import/export, and other sectors. These features are fully customizable and supported by a user-friendly, multilingual interface.
You can add, remove, or rearrange elements through drag-and-drop functionality, such as delivery times, invoice fields, or removing expense categories.
The system also allows you to start the procurement cycle at any stage that suits your workflow, without being bound to a fixed sequence.
Supplier Data in the Procurement System
Within Salis’ Procurement Module, you can create comprehensive records for each supplier, including all financial transactions and company data such as tax numbers and commercial registration.
You can also define supplier categories, contact information (name, phone, email), invoices, payments, outstanding balances, item quantities, latest prices, and discounts.
This simplifies generating RFQs, purchase orders, invoices, and account statements, which can be sent faster using pre-built or customized templates via email or WhatsApp.
Request for Quotations
The e-Procurement System allows you to create multiple RFQs including items, quantities, and relevant notes, and send them to suppliers via email or WhatsApp. Templates are available for various industries, with the option to customize them according to your needs.
Comparing Quotations
Salis Procurement System enables you to add supplier-submitted prices to the RFQs you’ve already created, then generate comparison reports to evaluate all offers and select the best one within minutes with high precision.
Purchase Orders in the Procurement System
After selecting the suitable offer, the system allows you to create purchase orders or convert quotations directly into orders. Orders sent to suppliers include items, quantities, final prices, notes, and attachments.
Upon receiving goods, the Procurement Module helps compare received quantities with the purchase order while accounting for partial deliveries.
Invoicing in the Procurement System
Issue credit or cash purchase invoices including items, quantities, supplier discounts, VAT, and import details, along with indirect expenses such as customs or transportation.
You can fully control invoices and link them directly to accounting, excluding certain accounts from the automated average cost calculation—helping you achieve a highly accurate real cost.
Additionally, the system supports foreign currency invoices and allows converting between invoices and goods receipts, enabling faster, easier, and more precise procurement invoice management while securing applicable tax deductions.
Debt Notifications
Based on outstanding invoices and multi-stage payments, the system provides automated alerts to remind you of due dates, helping ensure timely payments and building supplier trust.
Goods Receipt and Returns
The Procurement System allows separating goods receipt (delivery note) from invoices or combining them, with automated warehouse/stock updates.
Returns are managed efficiently with full impact on payments and inventory, including filtering and search features to track all receipt and return stages accurately.
Procurement Reports
Salis offers a comprehensive reporting suite within its Procurement System, including interactive reports showing procurement sequences professionally.
Examples include: daily purchases, item purchases by supplier, branch, user (invoice entry), procurement officer, item groups, and brand.
Reports also cover yearly/monthly procurement periods, detailed daily purchases, branch purchases by cash/credit, purchase orders by period/status, and many more.
Custom reports can be generated per client request, with extensive features like search, export, sorting, and visibility controls, ensuring total flexibility in monitoring procurement activities.
